Asset LifeCycle Management

Generating DD1149 Forms with eQuip

What is a DD1149 Form?

The DD Form 1149 is a form commonly used by Department of Defense components and contractors. Workers from NASA, DoE, DHS, DoT and the DoJ may be required to use this form in certain circumstances.

It is officially classified as a Requisition and Invoice/Shipping document.

The current version of this form can be found on the Directive Division page.

When is a DD1149 form required?

This form is used in a variety of situations, normally when the movement of government property is involved.

DD1149 forms are commonly used in:

The return of government furnished property (GFP)
The shipment of government furnished property (GFP)
The internal transfer of government property between contracts
The shipment of government property to other contractors
The shipment of government property to secondary locations of the prime contractor

How do I complete a DD1149?

The DoD Manual 4161.2-M, Appendix E previously provided instructions on how to fill out and use DD Form 1149. However, this manual has been rescinded and is now considered obsolete. Currently there are no official instructions on how to complete the form. Our recommendations are based on a presentation by Edward Winters, located here.

For contract transfers, it is recommended that you include:

Losing contract number and information
Gaining contract number and information

For shipping, it is recommended that you include:

The complete shipping address
The Attention and M/F information
The requisition number and date if applicable
Date the material is required
Shipment authority
Voucher number and date
Signature
Part number, Stock Number, NSN, and record ID #
Quantity shipped
Pricing information
Shipping information provided by the shipping department

The video details the information above and shows each section of the form.

Government property forms are time-consuming

Filling out forms like the DD1149 can be time-consuming and confusing. According to DCMA, DD Form 1149 reporting is estimated to average 1 hour per response.

This includes time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

Here is what one government property administrator shared about his experience:

I’ve worked in Property Management for 35 years and during that time I have prepared more DD1149 Forms than I care to admit.

Key features in eQuip for Government Property Management:

Easily receive Government Furnished Property (GFP) with spreadsheet upload
Generate government mandated forms automatically
Record Contractor Acquired Property (CAP) by importing information from purchasing systems
Update IUID registry with automatically compatible files
Software as a Service (SaaS) option provides eQuip value at a lower cost

How eQuip helps with government property form creation

Despite how often these forms are used, they seem to never get easier. That’s why we created eQuip! for government property management.

Government property management is often full of tedious and inefficient processes (such as DD1149 form creation). With eQuip your organization can streamline these processes and improve efficiency.

The eQuip for Government Property Management solution is an all-inclusive service to provide Software as a Service (SaaS), efficient customer on boarding, and dedicated customer support. All with a fixed annual subscription cost.

Watch the video below to see how eQuip reduces form completion time from 1 hour to 5 minutes:

The eQuip system is easy to use, and intuitive. It allows Property Custodians to learn a new system in support of continuous improvement.

Tharus Bradely

Government Property Administrator

Cobham Advanced Electronics Solution

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